Privacy Policy – Inked Elegance LLC
Effective Date: 03/06/2025
Inked Elegance LLC (“we,” “us,” or “our”) is committed to protecting the privacy of our clients and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information, including information related to our permanent cosmetics and paramedical tattooing services. By using our website and services, you consent to the practices described in this policy.
Information We Collect
We collect various types of information, including:
- Personal Information: Name, address, phone number, email address, date of birth, and other contact information.
- Health Information: Due to the nature of permanent cosmetics and paramedical tattooing, we collect information regarding allergies, medical conditions, medications, treatment history, and other health-related details necessary for providing safe and effective services. This information may be considered Protected Health Information (PHI). This includes information related to scars, areola reconstruction, and other paramedical procedures.
- Photographs and Videos: Before and after photos, as well as videos of procedures, with your explicit consent.
- Website Usage Information: IP address, browser type, operating system, pages visited, and other analytics data.
- Payment Information: Credit card details or other payment information processed through secure third-party payment processors.
- Insurance Information: If applicable, information necessary for insurance claims, including policy numbers and claim details.
HIPAA Compliance and Notice of Privacy Practices
Inked Elegance LLC is committed to protecting the privacy and security of your Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA).
- We have a separate Notice of Privacy Practices that details your rights and our obligations regarding your PHI. This notice is available Notice of Privacy Practices for Inked Elegance LLC.
- We implement reasonable and appropriate administrative, technical, and physical safeguards to protect your PHI.
- We will only use or disclose your PHI as permitted or required by HIPAA and other applicable laws.
- For more information about HIPAA, please visit the U.S. Department of Health and Human Services website: https://www.hhs.gov/hipaa/index.html
Texas Specific Laws
We adhere to the following Texas state laws regarding data privacy and healthcare information:
- Texas Medical Records Privacy Act (Tex. Health & Safety Code, Chapter 181): We protect the confidentiality of your medical records in accordance with this act.
- Texas Identity Theft Enforcement and Protection Act (Tex. Bus. & Com. Code, Chapter 521): We implement appropriate safeguards to protect your personal information from unauthorized access and misuse.
Use of Information
Your information for the following purposes:
- Providing and enhancing our permanent cosmetics and paramedical tattooing services.
- Scheduling and managing appointments.
- Communicating with you regarding your appointments and services.
- Processing payments.
- Processing insurance claims (when applicable and with your consent).
- Marketing and promotional purposes (with your consent).
- Complying with legal obligations.
- Documenting services rendered.
Information Sharing: No Sale of Information
We do not sell, rent, or trade your personal information to third parties. Your information may be shared with:
- Third-party service providers who support us in delivering our services (e.g., payment processors, appointment scheduling software).
- Insurance companies, with your consent, forprocessing claims related to paramedical tattooing where applicable.
- Law enforcement or government agencies as mandated by law.
Photo Release
By signing a separate photo release form, you authorize Inked Elegance LLC to use your photographs and videos for
- Displaying our portfolio on our website and social media.
- Creating marketing and promotional materials.
- Educational purposes.
- Demonstrating paramedical tattoo procedures and their outcomes.
- You retain the right to revoke this consent at any time by providing written notice.
Social Media Disclaimer
We connect with you and showcase our work on social media. Remember that information shared there is public, and we are not responsible for the privacy practices of social media platforms. We will obtain your consent before sharing any before and after photos. Any comments or messages you leave on our pages may be visible to the public.
Communication Consent and Opt-Out:
By providing your contact information, you agree to receive appointment reminders, service updates, and marketing materials. You can opt out of marketing communications by clicking the “unsubscribe” link in our emails or contacting us at Joyce@ink-elegance.com or 832-819-2704.
Data Security
We take measures to protect your personal information; however, no internet or electronic storage method is completely secure.
Third-Party Services
We use third-party services to process payments, manage appointments, and analyze website traffic. Please review their privacy policies.
Children’s Privacy
Our services are not intended for children under the age of 18. We do not knowingly collect personal information from children.
Cookies
Our website uses cookies to improve your browsing experience. You can manage your cookie preferences in your browser settings. By using our website, you consent to our use of cookies
Data Retention
As required by Texas law, we retain client data for five years. After this, we securely destroy or anonymize your data.
Client Rights
Regarding your personal information, you have the right to:
- Access:Request access to the personal information we hold about you.
- Correction:Request that we correct any inaccurate or incomplete information.
- Deletion:Request that we delete your personal information, subject to legal obligations.
- Objection:Object to the processing of your personal information for certain purposes.
To exercise these rights, please contact us at Joyce@Ink-elegance.com.
Breach Notification
In the event of a data breach that compromises your personal information, we will notify you and the appropriate authorities as required by Texas law. Specifically, we adhere to the Texas Business and Commerce Code, Chapter 521, concerning data breach notification. You can find more information here https://statutes.capitol.texas.gov/Docs/BC/htm/BC.521.htm
We will follow the procedures outlined in this code to ensure timely and appropriate notification.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on our website.
Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at:
Inked Elegance, LLC